Entebbe Airways Digital Transformation
OCS
Operational Core System for Aviation Excellence
A comprehensive digital platform designed to transform Entebbe Airways' charter operations through automated compliance, intelligent quoting, and crew management systems.
Phase 1 delivers a Minimum Viable Core (MVC) system focused on fleet compliance, sales acceleration, and crew management—the three non-negotiable pillars of operational resilience.
Aircraft
Boeing 777
Operation
Charter Division
Regulator
UCAA Compliant
Phase
Phase 1
Our Approach
Vision for Entebbe Airways
Transforming charter operations into a digitally resilient, UCAA-compliant powerhouse through intelligent automation and predictive systems.
What We Will Deliver
We will architect and deploy a comprehensive Operational Core System for Entebbe Airways, creating a digital backbone that manages fleet compliance, sales quoting, and crew scheduling with unprecedented automation. This isn't just software—it's operational transformation powered by technology.
From the moment a charter inquiry arrives, our system generates accurate quotes in under 60 seconds, automatically validates crew duty limits against UCAA regulations, and maintains a complete, auditable compliance trail for every aircraft document.
Our comprehensive OCS includes a fleet compliance dashboard with automated expiry alerts, a rapid quoting engine with parametric cost calculation, and an intelligent crew rostering system that enforces fatigue rules automatically.
Strategic Objectives
- Eliminate paper-based compliance tracking
- Reduce quote generation time by 90%
- Automate UCAA regulatory compliance
- Establish scalable digital foundation
Impact Metrics
- 60 seconds — Maximum quote generation time
- 100% — Document expiry alert coverage
- Zero — Crew fatigue rule violations
- Real-time — UCAA audit readiness
Fleet Compliance
Centralized document control with automated expiry alerts. Ensures all aircraft are legally cleared for operation and audit-ready at all times.
Sales Acceleration
Instant quote generation with parametric cost modeling. Transform charter inquiries into accurate proposals in under 60 seconds.
Crew Legality
Intelligent crew rostering with automatic fatigue rule enforcement. Never risk regulatory violations from duty time exceedances.
Core Deliverables
Phase 1: Minimum Viable Core
Three integrated modules designed to address the most critical operational needs and establish a foundation for future expansion.
Module 1
Fleet Compliance Module
Document Control & Expiry Management
Key Features
Module 2
Rapid Quoting Engine
Parametric Cost Calculation
Key Features
Module 3
Crew Management System
Rostering & Fatigue Compliance
Key Features
Centralized Database
All operational data in one secure, auditable system
Smart Notifications
Proactive alerts via email and in-app notifications
Executive Dashboard
Real-time operational visibility for leadership
Technical Foundation
System Architecture
Built on modern, scalable infrastructure designed for aviation-grade reliability and security requirements.
System Topology
Presentation Layer
Application Layer
Data Layer
Technology Stack
Security & Compliance
- End-to-end encryption for sensitive data
- Role-based access control (RBAC)
- Complete audit trail for all actions
- Automated daily backups
- UCAA documentation standards
Technical Specification
Architecture & System Resilience
The OCS is engineered as a Decoupled, Multi-Tiered System (Microservices Architecture). This approach ensures that a failure in the User Control Panel does not affect the core financial and compliance data.
Three-Tier Architecture
I. Central Data Core
Data storage, integrity management, and implementation of all compliance logic (UCAA FDTL readiness).
Architectural Detail
Enterprise-grade Relational Database foundation, optimized for transactional safety (ACID principles).
Benefit to Client
Guarantees that critical records (like document expiry dates) are never corrupted or lost.
II. Secure API Gateway
Manages all data traffic, enforces access control (RBAC), and orchestrates business logic execution.
Architectural Detail
A high-performance, stateless communication layer.
Benefit to Client
Handles sudden bursts of demand (e.g., mass quote generation) without slowing down the system.
III. Presentation Layer
User interface (HMI), visual dashboards, and responsive interaction on all devices.
Architectural Detail
Frontend framework built for speed and global deployment via Content Delivery Network (CDN).
Benefit to Client
Ensures the User Control Panel loads instantly, regardless of the user's geographical location.
System Integrity & Data Orchestration
Data Validation & Standardization
All data entering the system is subjected to rigid server-side validation against required regulatory formats. All ICAO codes, aircraft identifiers, and date formats are normalized before being committed to the Data Core.
Transactional Atomicity
Complex operations (such as creating a new quote that updates multiple pricing models) are wrapped in database transactions. If any part of the operation fails, the entire operation is rolled back to maintain data integrity.
Graceful Error Handling
Business-layer failures are isolated and managed independently. The client receives informative error messages without exposing underlying system architecture or sensitive data.
Security Framework
Role-Based Access Control (RBAC)
Granular permission system allowing for distinct user roles (e.g., Admin, Operations Manager, Finance Officer)
JWT-based authentication with secure, time-limited tokens
Audit logs for all data modifications tied to specific user accounts
Data Security at Rest and In Transit
Industry-standard TLS 1.3 encryption for all client-server communication
Database-level encryption for sensitive fields (e.g., financial figures, personal crew data)
Secure secret management for all API keys and database credentials
Scalability & Future-Proofing
Serverless Compute Functions
The API layer utilizes on-demand compute instances that automatically scale to meet traffic demands, ensuring you only pay for the resources you use.
Connection Pooling
The database layer uses intelligent connection pooling to efficiently manage thousands of concurrent requests without overwhelming database resources.
CDN-Powered Global Delivery
All static assets and the User Control Panel are served from a global Content Delivery Network, ensuring sub-second load times from any location worldwide.
Regulatory Alignment
UCAA Compliance Framework
Every feature is designed with Uganda Civil Aviation Authority requirements at its core, ensuring continuous audit readiness.
Risk Mitigation Matrix
| Operational Risk | Potential Consequence | System Mitigation |
|---|---|---|
Document Expiry Oversight | Aircraft grounding, UCAA penalties | Automated 30/14/7-day alerts with escalation |
Crew Fatigue Violations | Flight safety compromise, regulatory action | Real-time FTL validation engine |
Inaccurate Charter Quotes | Revenue leakage, client disputes | Parametric cost model with audit trail |
Document Compliance
- Certificate of Airworthiness tracking
- Air Operator Certificate management
- Insurance certificate verification
- Registration & noise certificate logs
Crew Compliance
- Flight Time Limitation (FTL) enforcement
- Duty period tracking & validation
- License & medical expiry monitoring
- Type rating qualification tracking
Third-Party Services
API Integrations & Data Sources
The OCS leverages industry-leading aviation data providers to deliver real-time tracking, comprehensive airport data, and maintenance compliance monitoring.
How We Integrate
Centralized Gateway
All external APIs connect through a single secure gateway. This allows us to manage credentials, monitor usage, and switch providers without disrupting your operations.
Intelligent Caching
Frequently accessed data (airport codes, aircraft specs, route distances) is cached locally. This reduces API costs by up to 60% and ensures sub-100ms response times.
Failover & Redundancy
Critical integrations (flight tracking, compliance alerts) have automatic failover to secondary providers. Your operations continue even if a vendor experiences downtime.
Flight Tracking
Real-time aircraft position and flight data
Flight tracking is the backbone of operational awareness. We integrate with ADS-B data providers to display live aircraft positions on the dashboard map. For Entebbe Airways, we recommend FlightRadar24 due to its extensive coverage over African airspace and reliable historic data for post-flight analysis and regulatory reporting.
Real-time global flight tracking with historic data dating back to 2016
Pricing Tiers (incl. 25% service fee)
Real-time flight status, schedules, and comprehensive aviation data
Pricing Tiers (incl. 25% service fee)
Enterprise-grade streaming flight data for high-performance applications
Pricing Tiers (incl. 25% service fee)
Airport & Aircraft Data
ICAO/IATA codes, coordinates, and metadata
Accurate airport and aircraft data powers the quote engine and flight planning modules. We maintain a locally cached database of 40,000+ airports with runway lengths, fuel availability, and handling contacts. External APIs supplement this with real-time updates for slot availability and NOTAMs.
Comprehensive airport and airline database with ICAO/IATA codes
Pricing Tiers (incl. 25% service fee)
Maintenance & Compliance
Work orders, AD tracking, and regulatory compliance
Maintenance compliance is non-negotiable in aviation. Our system tracks airworthiness directives, service bulletins, and scheduled maintenance intervals. We integrate with established MRO platforms where beneficial, but the core compliance engine is built in-house to meet UCAA-specific requirements that generic tools do not address.
Complete aviation operations platform with maintenance tracking
Pricing (incl. 25% service fee)
Aviation maintenance management with robust API integrations
Pricing (incl. 25% service fee)
What the 25% Service Fee Covers
We do not simply pass through API costs. The service fee covers the engineering work to integrate, monitor, and maintain these connections so your team can focus on operations.
- Initial integration setup and testing with your aircraft registry
- Credential management and secure key rotation
- Usage monitoring and alerts before quota limits
- API version upgrades and breaking change handling
- Direct support channel for integration issues
Infrastructure Guarantees
Encryption
AES-256
Uptime SLA
99.9%
Response
<200ms
All prices quoted in USD. Integration fees are separate from base software licensing.
Commercial Financial Proposal
Investment Overview
Fixed Price Contract guaranteeing delivery of all features and modules defined in the Statement of Work, providing budget certainty.
Total Fixed Price - Phase 1
$11,000
USD (Eleven Thousand United States Dollars)
Detailed Investment Breakdown
Module A: Fleet Compliance Engine
Database architecture for aircraft assets, document repository setup, and automated expiry notification logic (UCAA Compliance).
$3,200.00
Module B: Charter Sales Calculator
Core rating algorithms, route cost logic, PDF offer generation engine, and sales tracking workflow. (The Revenue Engine).
$3,800.00
Module C: Operational Dashboard
User Interface (HMI) design, real-time status visualization, AOG flagging system, and secure Admin portal setup.
$2,500.00
System Architecture & Deployment
Secure Data Core setup (PostgreSQL), API Gateway configuration, Cloud Environment staging, and Security Hardening.
$1,500.00
Payment Schedule & Milestones
P-1 (Upfront)
50% of Total
Contract Commencement. Due upon contract signing. Covers infrastructure setup and initiation of development.
$5,500.00
P-2 (Completion)
50% of Total
System Acceptance. Due upon successful User Acceptance Testing (UAT) sign-off and production deployment.
$5,500.00
What's Included
Architectural Design
Software Development
Compliance Logic Implementation
Secure Deployment Services
8-Week Delivery Timeline
User Acceptance Testing
Documentation & Training
Post-Launch Support
Project Timeline
3-Week Delivery Sprint
An aggressive, milestone-driven sprint ensuring rapid deployment and immediate operational value for the Minimum Viable Core system.
Foundation & Core Setup
- Project kickoff & requirements validation
- Database schema design & deployment
- Authentication system & RBAC setup
- Core API architecture & Fleet Compliance Module
Quoting Engine & Crew Management
- Cost parameter configuration
- Route-based calculation engine
- Crew roster implementation
- FTL validation engine
Integration, Testing & Launch
- System integration & API testing
- Compliance dashboard finalization
- UAT with Entebbe Airways team
- Production deployment & handover
3
Weeks to MVP
3
Core Modules
100%
UCAA Aligned
Get Started
Ready to Transform Your Operations?
Let's discuss how the Operational Core System can revolutionize Entebbe Airways' charter operations and establish digital excellence.
Lead Systems Developer
David Emiru Egwell
Project Reference: OCS-PH1-MVC